• Manage all communications of the Executive Director’s office, using independent judgment to determine issues requiring priority attention, with special sensitivity to the requirements of working with a volunteer Board of Directors.
• Manage all incoming and outgoing electronic and print correspondence, independently respond to letters and general correspondence of a routine nature; compose correspondence, presentations and other documents on a wide variety of subjects requiring thorough knowledge of the institution and Executive Director.
• Coordinate multiple internal and Board members’ schedules to set meetings.
• Manage all aspects of meetings for Executive Director and Board, including: preparing agendas and other required materials, scheduling rooms, coordinating remote communication, ordering food, room and AV set-up, parking arrangements for meeting participants, greeting participants, taking minutes, providing follow up communications
• Bachelor’s degree and a minimum of 5 years experience working in a nonprofit organization including 3 years supporting executive level positions.
• Advanced proficiency in Microsoft Office suite including high-level competency in PowerPoint and Excel.
• Self-starter able to independently prioritize and manage multiple projects and deadlines effectively.
• Excellent organizational, verbal and written communication skills are required.
• Critical thinker with attention to detail and ability to seek problem resolution independently.
• Ability to interact with internal and external contacts at all levels with poise and diplomacy.
• Due to the nature of the position, some weekend, evening, and early morning hours will be required.
• Writing samples are required.