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 Job Title   Posting Date   Organization

Bilingual Office Coordinator

  11/6/2018   Children's Legal Services of San Diego
 Job Description        

WWW.CLSSANDIEGO.ORG Administrative: Responsible for the day-to-day office functions and communications including: ensuring that faxes, mail, minute orders and phone calls are distributed appropriately and timely Ensure that supplies and other necessities of office functioning are maintained, ordered and received Answer telephones, respond to telephone requests for information, and assist attorneys in obtaining information from telephone callers Assist attorneys and investigators with interpretation for non-English speaking clients and caretakers and / or translate letters Troubleshoot malfunctioning copier/fax/printers machines, work with vendors to solve problems with office equipment and/or technology Assist with onboarding of new hires; train new hires on office procedures, and provide ongoing training to staff with the approval of the firm director Attend and participate in training sessions and staff meetings Assist with trainings and/or travel arrangements

 

 Qualifications        

Salary range: $15.00 - $18.00 per hour. TO APPLY, PLEASE SUBMIT COVER LETTER AND RESUME TO JOELLEL@CLSSANDIEGO.ORG Minimum Qualifications -Ability to speak and write in Spanish fluently is required -Must have a minimum of three years of administrative assistant experience in a fast-paced environment -High school diploma required -Must have knowledge of Microsoft Word, Excel and Outlook -Excellent typing, filing, proofreading, and organization skills -Must be able to maintain high standards of ethical conduct, and gain the trust and respect of both management and staff -Ability to be professional, patient, and understanding when taking telephone calls from clients. -Possess good problem solving skills and take initiative to implement solutions; good communication skills, both written and verbal; a pleasant demeanor in the office and knowing how to communicate effectively with colleagues -Must have a team player attitude and willingness to help out

 

 Additional Information        

(CONT'D) Legal Support Assist with caseload transfers including the maintenance of accurate and thorough records regarding transferred cases between firms Organize and track attorney attendance at MCLE trainings, photocopy and distribute materials and attendance certificates trainings Possess full competence using the JCATS case management system and prepare reports for management Input and process data within Firm Open case files, prepare and send introduction letters and assemble files Update CLS database to reflect changes placement and other information Scan documents to be uploaded into database or to be sent electronically Collaborate with attorney to close case files: make notations for each closed files in CLS database, track closed cases and scan the files File minute orders, case documents and other paperwork; assist in preparation of legal paperwork Run conflict checks for staff Performs additional duties as requested

 

 Contact   Fax to:   Email Inquiries to:

Joelle Lackey

  (858) 277-1351   joellel@clssandiego.org

 

 

 
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