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 Job Title   Posting Date   Organization

Administrative Assistant

  9/11/2019   Boys & Girsl Clubs of San Dieguito
 Job Description        

Maintain the safety, security and appearance of the Polster Clubhouse front desk. Answers telephones, providing general information, referring callers to other appropriate Department Programs administrative staff or taking messages as necessary. Answer phone calls and direct caller to appropriate program. Maintain a series of checks and balances to ensure that the information entered in the member tracking software is accurate and being entered timely. Maintain safety and incident reports with supervisor and parents as needed. Provide scholarship packets to members and verify data. Enters member information into data management system. Registration and Billing. Organize and submit weekly deposit reports to the Program Manager and the BGC of San Dieguito finance team. Organize and submit vendor invoices and vendor payment requests within the full parameters of BGC of San Dieguito finance policies. Program Communications and Support.



A minimum of two years’ work experience with in a service organization or non-profit organization preferred, but not required. A minimum three years of direct related experience with administrative functions and customer service. A working knowledge of administrative and clerical procedures. Combination of education and related experience applicable. Great attention to detail in all work areas and experience with data entry. Demonstrated proficiency in computer skills (MS Office including Word, Excel, Outlook) is required and the ability to learn specific computer programs and web based applications as needed. Self-starter with excellent organizational skills and attention to detail, and a good sense of prioritizing, time management, and follow through.


 Additional Information        

Full time 38-40 hours/week. $13-$15 M-F, 9:30 – 6:00 (26 hours Membership Clerk & 10-12 Admin Assistant) Non-exempt, benefit eligible (Medical, dental, vision, life, LTD, 401k matching retirement, Aflac, FSA, 12 paid holidays, paid time off/vacation and sick pay.


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