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 Job Title   Posting Date   Organization

Office Assistant

  10/19/2020   Promises2Kids
 Job Description        

Provide support to Foundation staff members. In a professionally and friendly manner, answer and field phone calls, accept donations, let other staff members know when visitors arrive, show people into meetings, etc. Must be extremely organized with record keeping. Comfortable learning, using and running reports from Raiser’s Edge, Apricot and SalesForce. Draft sponsorship proposals and assemble packets per donor requests. Assist in drafting, editing and disseminating written communications. Complete various clerical projects including mail, filing, emailing, mail merges, errands by car etc. Manage multiple conference room calendars. Organize meetings, including scheduling, set up/clean up, send reminders and organize catering. Track office supplies, keep up with kitchen inventory and other ordering needs. Monthly expense reports and credit card check requests. Manage Staff and Board Birthdays Help process and track Foster Funds.  Other duties as assigned.

 

 Qualifications        

Experience in an administrative support position. Time management and ability to meet deadlines is a must. Proficiency in computer skills, including entire MS Office Suite. Demonstrate professional writing skills. Excellent interpersonal skills, including the ability to work with a variety of people and represent Promises2Kids in a positive and professional manner to all staff, visitors, donors, and the community. Ability to work independently, demonstrate initiative, and to complete and report on assignments. Ability to work under pressure, set priorities and meet deadlines. Able to work as part of a close-knit team. Ability to handle sensitive information with confidentiality, diplomacy and tact Ability to pay attention to detail and also remain oriented to the “big picture” and established goals. Excellent organizational, management, and problem-solving skills. Must be able to successfully pass the child abuse clearance, fingerprinting, and background check.

 

 Additional Information        

The Office Assistant is a support position for Promises2Kids and serves as the administration support for the entire team. This position provides administrative support for general operations, and programs such as: filing, preparing written communication as requested, reception, track office supplies, set up for meetings, data entry, organizing mailing orders, data entry, proposals, and other duties.

 

 Contact   Fax to:   Email Inquiries to:

Melissa Sanders

  (858) 278-4480   melissa@promises2kids.org

 

 

 
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